Job Details

MINDBODY emerged from the simple idea that small business owners deserve the time to focus on what matters most: their customers. Our software has transformed that vision into the world's leading wellness services marketplace, linking hundreds of thousands of passionate health, wellness and beauty professionals to the millions of clients they serve.

• Manage an active calendar of appointments for the SVP, People & Culture, understand priority / urgency and reorganize appropriately.
• Arrange meetings with many people and sometimes numerous competing schedules. Help organize and communicate agendas.
• Maintain a high level of discretion and confidentiality with internal and external “clients” of MINDBODY.
• Communicating professionally in writing and verbally across all levels of the company.
• Utilize an intermediate knowledge of Excel and other reporting programs to access, process, and format data on standard and ad hoc reports.
• Compose, prepare, and proofread correspondence and presentations that are sometimes confidential.
• Prepare documents for daily meetings, format for review and signature.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assist with the budgeting process and budget tracking, making sure to track deadlines, and provide coordination to ensure a successful process.
• Adhere to compliance with applicable rules and regulations regarding board and comp committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Work directly with external vendors, partners, and service providers.
• Make travel arrangements, prepare detailed itineraries, and provided the needed confirmations.
• Plan and execute special projects such as departmental or company events, offsite meetings, and team buildings.
• Prepare and track expense reports including the reconciliation all credit card receipts for the SVP, P&C.
• Track invoices, create Excel spreadsheets for same, establish POs, and coordinate with Finance department on these matters.
• Other essential duties and responsibilities as required.

• 3-7 years of related experience or equal combination of education and experience.
• Bachelor's degree preferred
• Expert level written and verbal communication skills interdepartmentally and across all levels of the company as well as externally.
• Intermediate level knowledge of Microsoft Office including Outlook, Excel, Word, and Power Point.
• Proficient with printers, scanners and other office tools and technologies.
• Experience in a Human Resources environment preferred.

• We provide numerous perks

  • 20 vacation days per year
  • Employee stock purchase program
  • $65 in monthly wellness vouchers
  • 401(k) and health insurance benefits
  • 15+ onsite wellness classes every week
  • 3 onsite massage therapists
  • 25+ daily menu items from our in-house bistro
  • Monthly outdoor activity (dodgeball, for example)

https://www.mindbodyonline.com/company/careers/opportunities?p=job%2FouX07fwi